Outlook 365 archive emails For Microsoft 365, Outlook.
Outlook 365 archive emails. All accounts have access to an Archive folder. To stop AutoArchive in Outlook, clear the Run AutoArchive every {X} days checkbox. Keep your Outlook inbox and its folders under control by moving older items you want to keep to an archive. Enabling archiving in Outlook 365 involves accessing the Security and Compliance Center to activate the archive feature for specific mailboxes, preserving important emails. Before we get too deep into whether you should save emails by Feb 17, 2025 · If you're still having trouble archiving via the desktop app, you can also move emails to the Archive folder directly in Outlook on the Web (OWA): Log into Outlook on the Web (Office 365 or Exchange Online). . Email archiving in Microsoft 365 (also called In-Place Archiving) provides users with more mailbox storage space. These instructions apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010. An Outlook In-Place Archive, or Online Archive, mailbox can store older email messages where they won't occupy space in your primary mailbox. Also learn how to run an How to Archive Emails in Outlook - Office 365. Select the Run AutoArchive every {X} days checkbox to turn automatic archiving of email messages and other Outlook items. 1. To prevent your inbox from filling up and still keep the conversation's history, you can move old items to a separate Outlook Data File (an archive. Mar 26, 2025 · This tutorial covers how to archive emails in Outlook to free up space. You can archive emails manually or use the AutoArchive feature in Outlook that moves old entities to an archive automatically. com, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. For more information, see Learn about archive mailboxes. Manually archive emails in Outlook 365. Click on File. An archived message is moved to the Archive folder for Exchange, Microsoft 365, iCloud, Outlook. You can also archive items manually whenever you want. Jul 12, 2023 · Key Takeaways Outlook 365 is a popular email management tool in the Microsoft Office Suite, and archiving emails can help efficiently manage your mailbox clutter. For Microsoft 365, Outlook. Use AutoArchive to do this automatically. By default, Outlook uses AutoArchive to archive items at a regular interval. May 17, 2022 · Learn how to use online archives in Outlook to free up disk space, reduce loading time and clean up your mailbox. This video explains how you can archive outlook emails on demand whenever you want from any outlook folder to Aug 4, 2025 · This article explains how to access archived emails in Outlook using the method that matches how you originally stored them. pst). This folder can't be deleted. Aug 1, 2025 · Microsoft 365 licensing guidance for security & compliance. Oct 25, 2024 · Manual Guide to Archive Emails messages in Office 365, Follow all steps to get backup of Archive mailboxes in Office 365 to Local Drive. Expand Tools and select Clean up old items. To learn more, see Archive older items automatically. Aug 16, 2023 · It is possible to perform this process manually or automatically in Outlook, and this guide will give you the exact steps you need to follow in order to archive emails in Outlook. May 22, 2023 · Learn what archive mailbox means, see how to enable it, explore methods to archive old emails in outlook, and more. You'll learn how to configure auto archiving for all folders or customize settings for a specific folder, along with solutions to common issues. May 6, 2023 · In Microsoft Outlook, you have a few ways to manually or automatically archive emails to get them out of the way. Find out the requirements, limitations and steps to enable, search and manage online archives for Office 365 users. Aug 27, 2025 · Want to archive emails in Office 365? Learn the simplest way to store your old Office 365 emails and keep your inbox organised. This specialized mailbox appears alongside your other mailbox folders in Outlook. You can change how often AutoArchive runs, where it stores archived items, and how long Outlook keeps items before archiving them. Use the following textbox to set the frequency to archive emails, events, and other time-bound items in Outlook. Use the information in this article to enable or disable an archive mailbox by using the Exchange admin portal or by using PowerShell. Mar 26, 2025 · Learn how to find archived emails in Outlook, whether they're in the default Archive folder or a separate PST file. com, and Yahoo accounts and to the All Mail folder for Gmail and Google Apps accounts. To archive or not to archive: that is the question. To archive a message when the message is open, tap the Archive icon in the top right corner of your screen. See how to change the archive location for better email management. That way, you can control which items to archive, where to store them, and how old an item needs to be before it can be archived. After enabling archiving, users can easily select and move Nov 9, 2022 · If you’re wondering, “What is archiving?”, “What does archiving an email do?” or “Should I archive all my emails?” we have some answers that can help you decide for yourself whether archiving may be a better option when it comes to keeping everything organized. We’ll show you how to archive emails in Outlook on your desktop, the web, and your mobile device. aekw eaupyhb kegbrm zao mgeeg dpintm zaj wpere kbz tjkkxpy